For example, Workato can listen for a new CSV file added to a Dropbox folder and then upload the information from the file to a database, like Redshift; or when attachments are added to a Jira issue, Workato can automatically create a dedicated Dropbox folder, move the attachments to the folder, and add a Dropbox shared link to the Jira issue.
Streamlining case and bug management
Intelligent approval workflows via Slack
Documents, such as UI/product designs and architecture documents, typically need to be approved before they can be implemented. When a member of your development team or a designer uploads a document/design to a folder marked “for approval,” Workato will pick up the new document and send a Slack message to the approver via Workbot, an enterprise platform bot for secure approval workflows in Slack.
The approver can simply click a button in Slack to approve or not. If the document is approved, Workato will move the document to a different folder in Dropbox, perhaps one called “final design.” If the document is not approved, Workato will move the document to a different folder for revisions. Workato will also send a Slack notification to the person who uploaded the document seeking approval with the status update.
Automatically grant access to folders
When new developers join your team, you want to make sure they have access to all the appropriate resources. This often includes Dropbox folders where you store documentation, product screenshots, and other content.
It’s easy to automate the processes of granting access to these folders with Workato. As soon as a new developer is marked as an active employee in your company’s HR app, like Namely, Workato can provision a new Dropbox account for them with the correct level of access. Similarly, when a developer changes groups or leaves the company, access rights can be automatically changed.